A modern document management system (DMS) is a legally compliant system used to track, manage and store documents. A major goal of such systems is to reduce both the use of physical paper that companies have to store and the space needed to store it, although the ability to retrieve any document to any workstation in any physical location is also considered to be one of the most significant reasons for moving to a digital DMS.
Many DMS are also capable of keeping a record of the historic versions of documents created and altered by various users over time (history tracking), and advanced systems bring advantages such as digital asset management, document imaging, workflow systems and records management.
As well as taking input from a variety of sources, such as computers, scanners and OCR software, information can be also stored and retrieved in a variety of ways to suit the needs of the business, whether that be on the scanning device, USB devices, your own server or even in the cloud.
The team at Printsense can provide a free consultation and document management survey to identify the needs of your business and then provide your company or organisation with a proposal for a comprehensive document management solution.
Contact us today to arrange your free consultation.
Printsense are also able to embed the following apps into any of our DMS solutions
Toshiba Embedded OCR
Toshiba’s Embedded Optical Character Recognition is a tool for easy conversion of hard copies into electronic formats, which are searchable and editable. It creates searchable electronic documents which allow you to use keywords to find specific information in the document and is perfect for modern business with off premise or cloud-hosted IT infrastructure.
Drivve | Image
Is a high-performance, feature-rich document scanning software that offers you a smart way to enhance and seamlessly integrate your document management workflows into your information infrastructure. Drivve | Image™ software optimizes business processes by intelligently capturing, processing and distributing document data with built-in security. It is an electronic file tracking system that provides detailed reporting on all events.
Enables you to scan, store and distribute documents to all relevant decision makers within your organisation with ease. Optimising internal processes such as invoice payment, HR record management and sales and marketing approval processes.
PaperCut enables you to control who can print and monitor how much they are printing in order to manage costs and reduce waste. PaperCut also allows you to print from any device across a wide area network.